Gaylord Texan Resort & Convention Center: Address, Facilities, Hall Capacity, Parking

Gaylord Texan Resort & Convention Center is a large lakefront hotel and meeting destination in Grapevine, Texas. Located near Dallas Fort Worth International Airport, it hosts trade shows, corporate conferences, association meetings, exhibitions, weddings, award programmes and seasonal public events.

The property combines more than 490,000 square feet of flexible event space with 1,814 renovated guest rooms, 127 suites, restaurants, indoor gardens, swimming pools and resort facilities. Its convention complex includes Longhorn Exhibition Hall, several major ballrooms, dozens of meeting rooms and the separate Glass Cactus lakeside event venue.

Because the resort contains several hotel towers, atriums and convention sections, visitors should confirm their hall, ballroom and recommended entrance before choosing a parking area or arranging transportation.

Gaylord Texan Resort & Convention Center Quick Details

Address and Location

The official address is:

• 1501 Gaylord Trail, Grapevine, Texas 76051

The resort sits on the southern shore of Lake Grapevine, northwest of Dallas and northeast of Fort Worth. It is close to State Highway 26, State Highway 114 and the northern side of Dallas Fort Worth International Airport.

DFW Airport is approximately six miles from the property. The drive commonly takes around 10 to 15 minutes when traffic is light, although airport congestion and major conventions can increase travel time.

Dallas Love Field is approximately 21 miles away. Visitors arriving there should allow more time because the route crosses a large part of the Dallas metropolitan area.

Nearby attractions include:

• Grapevine Mills
• Historic Downtown Grapevine
• LEGOLAND Discovery Center
• SEA LIFE Grapevine Aquarium
• Cowboys Golf Club
• Great Wolf Lodge
• Lake Grapevine
• Grapevine Main Station
• Grapevine Vintage Railroad

The hotel and convention centre form one connected property. However, Longhorn Exhibition Hall, Texas Ballroom, Tate Ballroom, Vineyard Tower and the main guest-registration lobby are in different sections. Following the entrance listed by the event organiser can prevent a long walk through the resort.

Facilities at Gaylord Texan

Gaylord Texan functions as both a full-service resort and a large convention centre. Attendees can stay, meet, dine and attend organised programmes without travelling to another property.

Its principal facilities include:

• Longhorn Exhibition Hall
• Texas Ballroom
• Grapevine Ballroom
• Tate Ballroom
• Yellow Rose Ballroom
• Dozens of meeting and breakout rooms
• Executive boardrooms
• Registration and pre-function spaces
• Glass Cactus event venue
• Vineyard Terrace
• Loading docks and freight access
• FedEx Office Print & Ship Center
• Catering and banquet services
• Restaurants, cafés and bars
• Relâche Spa
• Fitness centre
• Indoor swimming pool
• Paradise Springs Water Park
• Electric-vehicle charging stations
• Accessible entrances and meeting areas

The hotel contains 4.5 acres of climate-controlled indoor gardens and waterways. These atriums provide informal gathering areas for attendees between conference sessions.

The Vineyard Tower expansion added guest rooms and approximately 86,000 square feet of ballroom, meeting and pre-function space. It includes Tate Ballroom, smaller breakout rooms, a boardroom and an outdoor terrace overlooking the property.

Hall Capacity and Layout

1. Longhorn Exhibition Hall

Longhorn Exhibition Hall is the resort’s main trade-show and exhibition facility. It provides approximately 179,520 square feet of contiguous space and has a ceiling height of around 24 feet.

The complete hall can accommodate up to approximately:

• 10,000 people for a large general-session arrangement
• 10,000 people for a reception
• 10,000 guests in selected banquet layouts

Longhorn Exhibition Hall can be divided into six sections.

2. Longhorn Hall A

Longhorn A covers approximately 29,760 square feet.

It can accommodate around:

• 2,975 people for a reception
• 1,930 banquet guests

3. Longhorn Halls B and C

Longhorn B and Longhorn C each cover approximately 21,600 square feet.

Each section can hold around:

• 2,160 reception guests
• 1,440 banquet guests

These smaller halls may be used for supporting exhibitions, competitions, dining or product zones connected with a larger event.

4. Longhorn Halls D, E and F

The three larger eastern sections include:

• Longhorn D: 36,000 square feet
• Longhorn E: 34,320 square feet
• Longhorn F: 36,000 square feet

Reception capacities range from approximately 3,430 to 3,600 guests per section. Banquet capacities range from around 2,440 to 2,670 guests.

The entire exhibition floor is suitable for:

• National trade shows
• Technology exhibitions
• Automobile displays
• Machinery and equipment events
• Consumer shows
• Sporting competitions
• Large product launches
• Corporate general sessions

Actual capacity depends on booth dimensions, stages, lounges, catering areas, emergency aisles and production equipment.

5. Texas Ballroom

Texas Ballroom is the largest ballroom at Gaylord Texan. It covers approximately 49,025 square feet and has a ceiling height of around 24 feet.

Maximum published configurations include approximately:

• 5,416 people in theatre seating
• 3,402 people in classroom seating
• 4,000 reception guests
• 3,390 banquet guests

The ballroom includes a theatrical stage, four dressing rooms and two green rooms. More than 11,000 square feet of pre-function space is available for registration, refreshments, sponsor displays and networking.

The room can be divided into major sections and smaller breakouts. It is commonly used for keynote speeches, large dinners, award ceremonies, entertainment programmes and corporate presentations.

6. Grapevine Ballroom

Grapevine Ballroom provides approximately 32,375 square feet.

Its maximum published configurations include:

• 3,662 people in theatre seating
• 2,415 people in classroom seating
• 3,240 reception guests
• 2,230 banquet guests

The ballroom can be divided into four principal sections, supported by six smaller Grapevine meeting rooms.

A 6,175-square-foot pre-function area can accommodate registration counters, coffee breaks and informal networking.

7. Tate Ballroom

Tate Ballroom is located in the Vineyard Tower section and covers approximately 32,010 square feet.

It can accommodate approximately:

• 3,850 people in theatre seating
• 2,436 people in classroom seating
• 2,970 reception guests
• 1,980 banquet guests

The room can be divided into three major sections and several smaller meeting rooms. Its approximately 11,270 square feet of pre-function space provides room for registration, sponsor displays and refreshments.

Tate Ballroom is particularly useful for conferences requiring a modern ballroom with several neighbouring breakout spaces.

8. Yellow Rose Ballroom

Yellow Rose Ballroom is a smaller venue in the Lone Star Tower section. It covers approximately 3,306 square feet.

Published capacities include:

• 304 people in theatre seating
• 186 people in classroom seating
• 330 reception guests
• 230 banquet guests

Its smaller scale makes it suitable for executive programmes, private dinners, workshops and meetings involving attendees staying in the Lone Star Tower.

9. Glass Cactus

Glass Cactus is a separate indoor-and-outdoor event venue overlooking Lake Grapevine. The facility covers approximately 39,000 square feet and includes a large stage, audiovisual facilities and two outdoor patios.

It can be used for:

• Corporate receptions
• Private entertainment
• Awards programmes
• Concert-style functions
• Networking parties
• Social events

Access arrangements may differ from events held inside the main convention centre. Attendees should check whether transportation or a separate entrance has been arranged.

Parking at Gaylord Texan

Gaylord Texan provides paid self-parking and valet parking for overnight guests, convention attendees and day visitors.

Marriott currently lists:

• Self-parking: Approximately $17 hourly or $29 daily
• Valet parking: Approximately $49 daily
• Electric-vehicle charging: Available, subject to availability

Taxes may be added, and the exact self-parking charge can depend on the length of stay. Event groups may negotiate discounted or prepaid parking through their organiser.

Visitors should remember:

• Parking is not automatically included with a standard room reservation.
• An event ticket normally does not include parking.
• Rates may increase or change during seasonal attractions.
• Parking near the wrong resort wing can create a long indoor walk.
• Accessible and van-accessible spaces are available.
• EV charging spaces are subject to availability.
• Re-entry conditions may depend on the parking arrangement or room account.

Visitors attending a convention should follow event-specific signs instead of parking automatically near the hotel’s main registration entrance.

Reaching the Resort and Convention Center

1. From DFW Airport

The property does not provide a regular complimentary airport shuttle.

Most visitors arrive from DFW Airport by:

• Taxi
• Uber or Lyft
• Private car
• Rental vehicle
• Prearranged limousine or van
• Convention-organised shuttle

Because the resort is only about six miles from DFW Airport, a taxi or rideshare journey is normally the simplest option.

2. TEXRail

TEXRail connects DFW Airport Terminal B with Grapevine Main Station, Downtown Fort Worth and other communities.

Grapevine Main Station is not directly beside Gaylord Texan. Visitors arriving by train must complete the remaining journey by Grapevine Visitors Shuttle, taxi or rideshare service.

3. Grapevine Visitors Shuttle

The Grapevine Visitors Shuttle serves Gaylord Texan’s Tour Lobby on selected routes. It connects the resort with locations such as:

• Grapevine Main Station
• Historic Downtown Grapevine
• Grapevine Mills
• Great Wolf Lodge
• Embassy Suites
• Residence Inn
• Selected airport-area hotels

Operating days, times and fares can change. Attendees should check the current schedule rather than treating the shuttle as guaranteed late-night transportation.

Popular Hotels Near Gaylord Texan

Gaylord Texan is the most convenient accommodation because its guest rooms connect directly with the meeting and exhibition facilities. Several alternatives are available nearby.

• Great Wolf Lodge Grapevine: A family-focused resort with an indoor water park. It may suit attendees travelling with children, although transport is required to reach convention sessions.
• Embassy Suites by Hilton Dallas DFW Airport North: Offers two-room suites, breakfast and meeting facilities near Grapevine Mills. It is served by selected Grapevine shuttle routes.
• Residence Inn DFW Airport North/Grapevine: An extended-stay hotel with kitchen-equipped suites. It is useful for exhibitors and visitors attending longer conferences.
• Hilton DFW Lakes Executive Conference Center: A full-service hotel with restaurants, recreational facilities and substantial meeting space near Grapevine Mills.
• Hotel Vin, Autograph Collection: A boutique hotel beside Grapevine Main Station and Historic Main Street. It suits visitors who want restaurants, rail access and a downtown Grapevine atmosphere.
• Hilton Garden Inn DFW North Grapevine: A practical business hotel with airport-area access and links to local shopping and dining.
• Courtyard Dallas DFW Airport North/Grapevine: Offers modern business accommodation near Grapevine Mills and the airport corridor.

An outside hotel may offer a lower room rate or cheaper parking, but attendees should include the cost and time required to travel to Gaylord Texan each day.

Dining at and Near Gaylord Texan

Gaylord Texan has numerous restaurants, cafés, markets and bars within the resort.

Popular options include:

• Old Hickory Steakhouse: Serves Black Angus beef, seafood, wine and more formal evening meals.
• Riverwalk Cantina: Offers Tex-Mex dishes beside the resort’s indoor waterways.
• Texan Station Sports Bar & Grill: Features a large television display, draft drinks and casual bar food.
• Zeppole: Serves Italian-American dishes, freshly prepared pasta, pizza and charcuterie.
• Mission Plaza Marketplace Express: Provides Starbucks coffee and convenient grab-and-go items.
• Cocoa Bean: Offers coffee, pastries and quick snacks.
• Silver Bar: A western-themed bar serving beer, wine and cocktails.
• DUSK: An underground cocktail bar offering drinks, spirits and small plates.
• Paradise Springs Kitchen & Bar: Provides seasonal poolside meals and refreshments.

The resort is cashless, so visitors should bring a credit card, debit card or contactless payment method.

Additional restaurants are available around Grapevine Mills and Historic Downtown Grapevine. Reservations are sensible during large conventions because the resort’s full-service restaurants can fill quickly.

Accessibility

Gaylord Texan provides accessible parking, van-accessible spaces, elevators and step-free routes from its public entrance.

Accessible routes serve:

• Convention and meeting spaces
• Restaurants
• Business centre
• Fitness centre
• Relâche Spa
• Indoor and outdoor pool areas
• Guest rooms and suites

Accessible guestrooms may provide roll-in showers, bathtub seats, grab rails, lowered fittings, closed-caption televisions, visual alerts and hearing-accessibility kits.

A self-operating lift or sloped entry is available at hotel swimming facilities. Valet assistance is available for vehicles adapted for drivers who use wheelchairs.

Service animals are welcome without an additional fee or documentation. Ordinary pets are not permitted.

Guests requiring a specific accessible room, reserved seating or event assistance should contact both the resort and the event organiser before travelling.

Frequently Asked Questions

Q: Is the convention centre separate from the hotel?

A: No. The convention facilities are integrated into the resort. Overnight guests can reach most halls, ballrooms and meeting rooms without leaving the property.

Q: Can someone attend an event without staying at Gaylord Texan?

A: Yes. A hotel reservation is not normally required. Day visitors must follow the event’s registration, ticketing, parking and security rules.

Q: Does the resort provide a complimentary DFW Airport shuttle?

A: No regular complimentary airport shuttle is provided. Visitors normally use a taxi, rideshare service, rental vehicle or transportation arranged by their convention.

Q: Is parking included with a hotel reservation?

A: Usually not. Parking is charged separately unless a room package or group agreement specifically includes it.

Q: Can visitors use Paradise Springs Water Park without booking a room?

A: Paradise Springs is mainly an amenity for registered resort guests. Access may require a qualifying room reservation, package or wristband.

Q: Can luggage be stored before check-in?

A: Registered hotel guests can ask bell services to hold luggage before check-in or after checkout. Day attendees should check whether their event organiser provides supervised bag storage.

Q: Can exhibitors ship booths and materials to the resort?

A: Yes. The on-site FedEx Office can receive, print, pack and ship materials. Handling charges, delivery deadlines and event-specific labels may be required.

Q: Can outside food or catering be brought into an event?

A: Organised events normally use the resort’s approved catering services. Product samples and medical, religious or dietary exceptions should be approved in advance.

Q: Are children allowed in the exhibit halls?

A: Age rules are established by each event organiser. Family events may admit children, while professional trade shows may restrict minors.

Q: Can non-guests eat at the resort’s restaurants?

A: Yes. Day visitors may generally use public restaurants and bars, although reservations, parking charges and event-access restrictions may apply.

Q: Does the resort allow pets?

A: Ordinary pets are not permitted. Trained service animals are welcome under the property’s accessibility policy.

Q: Is Gaylord Texan within walking distance of Historic Downtown Grapevine?

A: No. The resort is not within a practical walk of Historic Main Street for most visitors. The Grapevine Visitors Shuttle, taxi or rideshare service is more convenient.

Q: Does the property have electric-vehicle charging?

A: Yes. Electric-car charging stations are available, but spaces are limited and cannot always be guaranteed.

Q: Is Gaylord Texan cashless?

A: Yes. Resort purchases are handled using cards or accepted contactless payment methods rather than cash.